Have you been given the job of booking the conference room for the next big employee meeting? Perhaps you are an event coordinator that is new to the job. Either way, there is a lot of planning that goes into even the smallest conference. Do you have everything setup perfectly? Does the conference venue have everything that you are going to need to make the conference a huge success, or are you going to wind up the laughing stock of the company? Planning a conference is not an easy job so don’t fool yourself thinking it i;. Here are some of the most common things that people forget when they are planning a conference. Do yourself a favour. Make sure that you don’t make these mistakes.
What Kind of Tech is Available?
In today’s high tech world knowing what type of technology the conference is equipped with is crucial to the success of the conference. Here is the perfect example. Suppose there is no cell phone coverage at the conference room that you have just booked. You can’t get a good phone or data connection. How well do you think the conference will go over if this happens to you? You can bet that it won’t go over very well at all. Today people are tied to their cell phones. They are texting people. They are taking photos and they are updating their Facebook status on a regular basis. If you were to deprive all of the guests of this basic necessity of life, you can bet that they will be unhappy.
With all of that in mind, you also need to make sure that the facility is equipped with any other type of special technology that may be needed to make your conference a huge success. Think about things like power and climate control too. You won’t have to worry about any of this in any of the High end conference venues, but it never hurts to double check everything before you finally decide upon your location.
Food, Food and More Food!
You may or may not already be aware of this, but many people only attend conferences for the free food and beverages. This may be something that you don’t want to hear, but it is true. If you do not have good refreshments for everyone that is planning on attending the conference, then you may end up with an angry mob on your hands. One of the keys to keeping everyone happy is to feed them some good food and make sure that they have plenty to drink.
What About the Entertainment?
If this is a work related conference, then you may not have a need for any type of entertainment, but it never hurts. Keeping people entertained at all times is another great way to ensure that the conference is a huge success. You may have a live band performing, a comedian or a keynote speaker. Just make sure that the entertainment you have chosen goes right along with the theme of your conference.