Productivity is a workplace buzzword, an elusive goal for workers to strive for. Many studies have been conducted to identify ways to increase workplace output, and it continues to be a hot topic in many industries. Here are some easy ways to keep your workplace on track.
Furnish Your Office with Everything You Need
An organised office is a productive office. The right furnishings are essential to the harmony of a workplace. The important pieces each workplace needs start with comfortable chairs and roomy desks, and include bookshelves or filing cabinets for storage. A complete office package from a specialist store such as www.superamart.com.au makes furnishing your workplace simple. You can then add accessories and decorations such as anti-fatigue mats, lamps or artwork to complete the space.
Learn Keyboard Shortcuts
It sounds almost silly, doesn’t it? But reducing the number of clicks or keystrokes you use on a daily basis can help you be more productive. Improving your computer knowledge and typing speed means you get through tasks much faster. It can also speed up email replies and make filing documents much simpler. You can also easily turn off your email notifications when you have a tight deadline. It’s amazing how easily it is to be distracted by your inbox.
Spend Some Time Alone
Productivity comes from minimising distractions. There are easy ways to remove distractions, even when you are surrounded by an office full of people. Put your headphones on and focus on the task at hand. If your job doesn’t really allow you to wear headphones, then try isolating yourself to minimise distractions. That doesn’t mean you have to stop communicating with everyone else. Instead, try taking your lunch break later than those surrounding you, or starting work half hour before them. You’ll be surprised how much more work you can get done in this time.
Work in Blocks of Time
Plan your work day like a school timetable. Classes are kept to a shorter timeframe to ensure kids don’t suffer from information overload, or become restless. Research has shown that breaking your day into half-hour blocks makes it easier to manage tasks and be more productive. Try spending 25 minutes working on a single task, then rewarding yourself with a few minutes of break time.
Drop the Meetings
Meetings are essential components of workplace functionality. Spending hours of your week in meetings to determine when you should have a meeting about that big important meeting… okay, that might be an exaggeration. But most employees know the feeling of sitting in a meeting that is not achieving anything. Reduce the amount of time spent in meetings by drawing up clear agendas before you begin. Many employees also find having designated days for meetings is highly effective. Urgent projects often don’t need to rely on meetings to get underway – often meetings can complicate the matter at hand.
Productivity relies on efficiency, planning and focus. There are many ways to improve the productivity of the workplace by keeping these things in mind. How do you stay focused at work?